Creation of a shared address book with Exchange and Outlook Print

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How to Share a Public Folder Contacts in Exchange 2010

Follow these steps to create and share a contacts public folder in Exchange Server 2010 using the Exchange Management Shell and Microsoft Outlook.

1. Create a top-level public folder

Log in to the Exchange Management Shell (EMS) and open the Public Folder Management Console. Create a top-level public folder on the Exchange server.

2. Assign client permissions

Use the following command to assign permissions to the user who will create the subfolder:

Add-PublicFolderClientPermission -Identity "\PublicFolderName" -User "username" -AccessRights PublishingAuthor

This grants the user the right to create a subfolder from within Outlook.

3. Create the Contacts folder in Outlook

Log in to Outlook using the credentials of the user you granted permissions to.

Go to Public Folders > Your top-level folder and create a new subfolder as a Contacts public folder.

4. Share the Contacts folder

To share the Contacts folder with other users, assign them appropriate permissions using the following command:

Add-PublicFolderClientPermission -Identity "\ContactsFolder" -User "username" -AccessRights Reviewer

If you later need to revoke access, use:

Remove-PublicFolderClientPermission -Identity "\ContactsFolder" -User "username"

Technical Note

Make sure Outlook clients are configured in cached mode and that Autodiscover is working correctly to avoid synchronization issues with public folders.