Share a Contacts Folder with People Inside Your Organization
Microsoft Outlook allows you to share a Contacts folder with colleagues within your organization, enabling better collaboration and contact management. You can also request access to their default People folder.
1. Select the Contacts folder
Open Outlook and go to the People section. In the folder pane, select the Contacts folder you want to share.
2. Start the sharing process
On the ribbon, click the Home tab, then choose Share Contacts from the Sharing group.
3. Enter the recipient
In the new message window, enter your colleague’s name or address in the To field. You may also edit the subject if needed.
4. (Optional) Request access to their Contacts folder
If you’d like to view their default People folder, check the box “Request permission to view recipient's Contacts folder”.
Note
This option only requests access to the default People folder. If the recipient has additional Contacts folders, they will need to share those separately.
5. Send the sharing message
Add any extra notes to the message body, then click Send. Review the confirmation window and click OK to finalize.
6. Recipient accesses the shared folder
The recipient will receive an email invitation and can click Open this Contacts folder to view it in their Outlook interface.
